Reading timesheets
On this page
The Timesheets page in the web admin shows one row per member with the hours they tracked in a period. Use it to check a week before you approve it, spot people who are under or over their target, and find time entries that need a second look.
Pick a period, compare each member's hours with their target, and open any row with flags. Clicking a row shows that member's time entries for the same period.
Opening the Timesheets page
In the web admin, open Timesheets in the sidebar. You see it if you can approve timesheets. The first menu on the toolbar sets whose hours you see:
- Workspace: every member. Only people who can see the whole workspace get this option.
- Managed by me: the people who report to you.
- Personal: only your own hours.
The page address keeps your choices, so you can bookmark a view or send the link to a colleague. They still see only the people they're allowed to see.
Choosing the period
Switch between Day, Week, Month and Pay period, and use the arrows on either side of the dates to go back or forward. The page opens on the current week, using your workspace's calendar.
Pay period follows the pay period on your default pay rule set: Weekly, Bi-weekly, Semi-monthly or Monthly. With no pay rule set, it's a week. When you change the period type, you stay on the same dates. If you were looking at August by week and switch to Month, you get August.
What each column means
- Member: the person's name. A badge shows On time off when they have approved time off in the period, and their status when their account is suspended or archived. Their hours still count.
- Code: the member code from their profile, if they have one.
- Tracked h: hours from finished time entries. A time entry that's still running counts once the person clocks out.
- Target h: the hours the person is expected to work in the period. It comes from their work schedule. Without one, it uses their assigned shifts, and then the workspace's overtime threshold.
- Entries: how many time entries started in the period, running ones included.
- Flags: how many of those time entries need a look. See the next section.
The hours menu on the toolbar switches Tracked hours to Payroll hours. Payroll hours count only time on projects marked as billable, and the hours column becomes Payroll h.
What a flag means
A flag marks a time entry you should check before you approve the week. A time entry is flagged when:
- the person clocked in late for their shift;
- the clock-in was outside the site's geofence;
- the face check at clock-in or clock-out failed, couldn't run, or hasn't come back yet;
- the time entry is still running past your workspace's maximum shift length, which usually means someone forgot to clock out.
A row with no flags shows No issues. Click the flag count to open that member's time entries for the period and see which ones are flagged and why.
A time entry that never ended adds nothing to Tracked h, so the row can look short. The flag tells you why. Ask the person to clock out or to send a correction before they submit the week.
Narrowing the list
The second row of the toolbar filters the members: All groups, All schedules, All members, and a Member code search. Reset puts every control back as it was when you opened the page, including the period and the hours type.
Exporting the grid
Export CSV, at the top of the page, downloads the grid as you see it, with your filters and period applied. Each row has the member, code, tracked hours, payroll hours, target hours, entries and flags, and the column names are in your language. It's a quick summary to share. To send hours to payroll, use the payroll file instead: see Exporting to payroll.